Business 101: Principles of Management

Finding the right equation for motivating employees can be challenging. This lesson explains how expectancy theory is used to motivate employees by increasing the motivation to act based on a set of specific criteria.

Bob Buttkiss

Bob Buttkiss works at a local home improvement store. He's what some might consider a model employee. Bob is always the first one there and the last one to leave. While at work, he puts forth an effort that goes above and beyond his manager's expectations. He is always willing to take on extra projects as well as help his fellow coworkers with their jobs. Bob does not mind working the shifts that everyone else hates, and he does it with a smile. Some of Bob's coworkers think he's just plain crazy to work so hard at a job that pays so little, and others think he's a brown-noser, just trying to make himself look good to the manager.

Bob works at a local home improvement store.

However, for Bob, his efforts are not in vain. Rather, they are motivating for him. In fact, Bob believes strongly in the motto 'you get out what you put in,' and he expects that his efforts will eventually be recognized and rewarded by his manager. Because Bob dreams of becoming a manager himself one day, he is willing to do whatever it takes to work towards that goal.

Expectancy Theory

One of the most widely accepted theories of employee motivation was developed by Victor Vroom in 1964. Expectancy theory is based on the premise that a person will be motivated to put forth a higher level of effort if they believe their efforts will result in higher performance and thus better rewards. If we break down this definition, we can see three key components, which include expectancy, performance and reward.

Expectancy refers to the level of effort that an employee is willing to exert in hopes that the increased effort will result in better performance. For an employee whose review is based on how well they perform their jobs (which most job assessments are), the expectation is that the employee who works harder, such as Bob Buttkiss did in the previous example, can expect to reach a higher level of performance.

The reward has to be something the employee finds value in.

An employee is willing to work towards this higher level of performance because of the perceived correlation between performance and rewards. That is, that the level of performance is based on the strength of the relationship between an employee's behaviors and the rewards that they can receive from those actions. If working five extra hours a week will result in an eventual promotion, the willingness to work those extra hours increases due to the employee's desire to be awarded the promotion.

Finally, an assessment must also be made as to how valuable the employee finds the rewards to be. The reward therefore has to be something the employee finds value in, making the efforts worth the perceived worth of the reward. For many employees, the prospect of a promotion is a reward that is highly valuable and worth all of the effort that one would need to make in order to earn it. This is certainly true for our friend Bob Buttkiss.

Making Sense of the Equation

While the theory is not all-inclusive of all individual employee motivational needs, expectancy theory can help managers create motivational programs in the workplace. The key to understanding the process behind expectancy theory is determining the relationship between the effort and performance, between performance and reward and between rewards and employee satisfaction. An employee who has a high level of expectancy for a valuable reward also tends to have the high motivation to increase performance. For managers to take advantage of expectancy theory, they must show their employees the connection between their efforts and expectations of performance, then further demonstrate how meeting or exceeding those performance expectations will result in rewards the employee will find desirable.

For Bob, the prospect of a promotion is a valuable reward.

If we go back to the example of Bob Buttkiss and pretend to be his manager, you can use expectancy theory to continue to motivate him to work at a high level. As Bob's manager, one would first need to find out what rewards motivate Bob to work harder. If you recall, Bob was hoping for a promotion one day. As Bob's manager, you would want to be sure that that reward is something that can be offered to Bob. Once confirmed, you can meet with Bob to discuss your performance expectations with him and what he needs to do to reach his reward of a promotion. You will also want to confirm with Bob that he finds the reward valuable.

By aligning performance expectations with rewards, Bob can quickly see what actions he needs to take to meet or exceed those expectations with the anticipation of being promoted some day. Bob's desire to satisfy the need to be promoted is strong enough to make the effort worthwhile, thus he is motivated to perform at high levels.

Expectancy theory can motivate Bob to work at a high level.

Lesson Summary

Let's review. One of the most widely accepted theories of motivation was developed by Victor Vroom in 1964. It's known as expectancy theory, which is based on the premise that a person will be motivated to put forth a higher level of effort if they believe their efforts will result in higher performance and thus better rewards.

Expectancy theory is broken down into three components: expectancy, performance and reward. Expectancy refers to the level of effort an employee is willing to exert in hopes that the increased effort will result in better performance. The level of performance is based on the strength of the relationship between an employee's behaviors and the rewards that they receive from those actions. Finally, an assessment must also be made as to how valuable the employee finds the rewards to be. The reward therefore has to be something the employee finds value in, making the efforts worth the perceived worth of the reward.

While the theory is not all-inclusive of all individual employee motivational needs, expectancy theory can help managers to create motivational programs in the workplace. The key to understanding the process behind expectancy theory is determining the relationship between effort and performance, between performance and reward and between rewards and employee satisfaction. An employee who has a high level of expectancy for a valuable reward also tends to have a high level of motivation to increase performance.